Every module, explained
Features built for how Ugandan schools actually run
Each module below solves a specific administrative problem — who uses it, what it does, and why it matters day to day.
Student Admissions & Registration
The problem: Paper-based admissions are slow, error-prone, and hard to search once a term ends.
What it does: Digitises the whole application-to-enrolment process — capture applicant details, assign classes, and carry student records forward automatically each term.
Who uses it: Admissions officers, head teachers, and school directors.
- New applications this week27
- Pending review6
- Enrolled — Term 21,248
- Mathematics — S.3 East, avg score68%
- English — S.3 East, avg score74%
- Marks entry completed92%
Academic Assessment & Marks Entry
The problem: Manually collating marks from multiple teachers and subjects is slow and prone to transcription errors.
What it does: Teachers enter marks directly per subject and class; the system applies grading rules automatically and flags results for moderation.
Who uses it: Subject teachers, class teachers, and academic deans.
Report Cards & Student Reports
The problem: Compiling report cards by hand at the end of term takes days and produces inconsistent formatting.
What it does: Pulls marks, attendance, and conduct notes into a consistent, professional report card ready to print or share.
Who uses it: Class teachers, head teachers, and bursars (for fee-clearance status on reports).
- Report cards generated1,248
- Pending head teacher approval14
- Sent to parents1,190
- Fees collected — Term 2UGX 312M
- Outstanding balancesUGX 46M
- Students fully cleared1,062
Fees Management
The problem: Tracking who has paid, who is owing, and by how much is hard to keep accurate across hundreds of students.
What it does: Tracks fee structures, balances, and full payment history per student, class, or term, with clear outstanding-balance views.
Who uses it: Bursars, accountants, and school directors.
SchoolPay Integration
The problem: Payments coming through SchoolPay can be hard to match against individual student balances.
What it does: Where SchoolPay integration is configured for your school, SchoolHubUG helps reconcile and monitor those payments against student accounts. SchoolHubUG does not own SchoolPay and is not an official SchoolPay partner unless separately confirmed.
Who uses it: Bursars and accounts staff.
- Transactions reconciled today34
- Unmatched transactions2
Income & Expense Tracking
The problem: Without a shared system, expenditure records live in disconnected notebooks or spreadsheets.
What it does: Records income and expenditure side by side, giving a clear, exportable picture for budgeting and audits.
Who uses it: Bursars, accountants, and school directors.
Discipline & Behaviour Records
The problem: Conduct incidents recorded on paper are easy to lose and hard to review over time.
What it does: Logs incidents and merits consistently per student, so behaviour patterns are visible to head teachers and guardians.
Who uses it: Class teachers, discipline masters, and head teachers.
- Incidents logged this term18
- Merit awards this term52
- Attendance today96.3%
- Absent — unexplained9 students
Attendance Management
The problem: Absenteeism trends are hard to spot from paper attendance registers.
What it does: Records attendance per class or subject and highlights absenteeism patterns before they escalate.
Who uses it: Class teachers and head teachers.
Student & Parent Records
The problem: Guardian contacts and medical notes scattered across files are slow to retrieve in an emergency.
What it does: Keeps guardian contacts, medical notes, and family information organised and searchable in one record per student.
Who uses it: Administrators, class teachers, and school nurses where applicable.
- Student records on file1,248
- Guardian contacts verified97%
- Active staff accounts64
- Role groups configured7
Staff & User Management
The problem: Giving every staff member full system access creates unnecessary risk.
What it does: Sets role-based permissions so each staff member sees exactly the modules their role requires — nothing more.
Who uses it: School directors and IT/admin staff who manage user accounts.
SMS / Parent Communication
The problem: Reaching every parent about fee deadlines or announcements by phone call is slow and unreliable.
What it does: Sends fee reminders, attendance alerts, and general announcements to parents' phones directly from the system.
Who uses it: Bursars, class teachers, and school administrators.
- SMS sent this week2,140
- Delivery rate98.4%
Enrolment
1,248
Collections
UGX 312M
Dashboards & Analytics
The problem: Decision-makers often only see school performance once a term, after the fact.
What it does: Brings enrolment, collections, and attendance trends into one live dashboard, so issues are visible as they happen.
Who uses it: School directors, head teachers, and bursars.
See These Features in Your Own School
Book a free demo and we'll walk through the modules most relevant to you.